Document Scanning Solutions
Custom solutions, tailored to fit your paper scanning needs.
Services
Offsite Document Scanning
Offsite Document Scanning
Offsite Document Scanning
We scan paper... lots and lots of paper. Whether you are looking to free up some space in your office or storage facility, need to ensure you have a backup of the information contained in your paper files or finally realize that the data you have captured and put in a cabinet would be more useful if you had easy access to it, we can help.
Wide Format Scanning
Offsite Document Scanning
Offsite Document Scanning
Ok, so you have really big paper? We can scan that for you too. Engineer Drawings, Blue Prints, Mylar, Subdivision Plans... no problem. Actually these are a bit more exciting than regular office documents. We'll give you a great deal on these.
Scheduled Scanning
Offsite Document Scanning
Scheduled Scanning
Whether your organization is well established or brand-spanking new, now is the time to start scanning your paper files into easily accessible electronic documents. We can set up a regular schedule (weekly, monthly, whatever works for you) to collect your files and scan them into your own document repository. Don't worry, if you don't have one, we can provide and manage that for you too!
Our Process at a Glance
Scope
Preparation
Preparation
We will help you determine the scope of your document scanning project. This is typically the point where you will decide if this is something you want to tackle in house or have the job out sourced.
Preparation
Preparation
Preparation
Before a page ever hits the scanner, several things need to happen to make sure scanning is completed as efficiently as possible. This is the most time consuming and labour intensive part of the scan project.
Scanning
Preparation
Scanning
Now that all the preparation is underway, we can start scanning. Based on the complexity and size of your project, we have several scanners and scanning software options available to get the job done properly.
Indexing
Quality Control
Scanning
Ideally, we will leverage the scanner and software capabilities to automatically extract the lion's share of the index values directly from the files being scanned. In some circumstances, manual indexing will be required.
Quality Control
Quality Control
Quality Control
Throughout the entire process, from Preparation to Indexing, the quality of each scanned page is being assessed. In the QC specific step of the project, each scanned file is reviewed for scan quality and index accuracy. This is preformed by a someone other than the person that scanned the file.
Output
Quality Control
Quality Control
Once a file has been scanned and the quality has been reviewed and we are satisfied that it is something we are proud of, we will release the image from the scanning software to a removable USB device, properly named and indexed, ready for delivery to you.